Operations

Evaluating Industrial Hazmat Team Maturity Provides Vital Scene Safety Information

Issue 3 and Volume 42.

You’re dispatched to a chemical exposure at an industrial site. When you arrive on scene no one is outside awaiting you, but then someone runs out a side door, waving frantically.

As you round the corner near the side door, you see an employee inside, under a running emergency shower. His face and hands are red and he’s shivering in the cold water. Liquid is all over the floor.

You ask employees standing near the shower what happened, and they interrupt each other with different stories. You regain control of the conversation and try to get a basic, but important, piece of information: “What chemical was he working with?”

One of the employees gets angry. “He needs help! Do something!”

EMS hazmat team
Rapid assessment for evaluating scene safety is critical and must be performed upon arrival.

A Different Scenario

Now consider arriving at another site for a similar call. At the gate, an employee in an orange safety vest waves you to a stop and directs you to a side door. Another employee guides you inside, and walks you to the emergency location. He points to a large puddle on the floor, surrounded by traffic cones. The employee warns you to stay away from the spill location and that their hazmat team will take care of it after the patient is transported.

Once at the emergency shower, the facility safety coordinator greets you, provides a brief summary of the emergency, identifies the chemical involved and hands you a safety data sheet regarding the chemical.

He points to a time written on a nearby whiteboard, saying that’s the estimated time the emergency decontamination in the shower started. He asks what assistance he and his employees can provide.

Hazmat Responder Competencies

Industries use thousands of hazardous materials (hazmat) in their operations. These chemicals range from minor irritants to strong corrosives, violent reactive materials and lethal poisons. In the event of a major release or exposure in the workplace, EMS providers will be dispatched to a hazmat emergency at these sites.

Two National Fire Protection Association (NFPA) standards cover the competencies of hazmat responders: NFPA 472 applies to responders to hazmat releases,1 and NFPA 473 applies to EMS providers and their role in hazmat emergencies, including victim decontamination and prehospital treatment.2 NFPA 473 also addresses both BLS and ALS responder competencies within the wider framework of the incident command system for hazmat emergencies.3

EMS hazmat team
Walk-throughs and discussions with industry representatives can
provide information to help plan a future hazmat response.

A key competency practiced at the earliest stages of the response involves assessment of scene safety and recognition of hazards. EMS providers must not allow themselves, other responders or receiving personnel at the hospital to become exposed to these materials, potentially increasing the number of hazmat victims.4,5 For this reason, appropriate scene assessment by the first to arrive is critical.

NFPA 472 describes a risk-based response process based on available information, and the need for effective evaluation of risk as part of a safe response.

Evaluation is a dynamic activity throughout the response, from arrival to initial entry and control of scene, ongoing reassessment of new information or changing conditions, and finally response termination. Industry representatives can be a key source of information for EMS providers.6

Representatives at the industrial workplace may know how their chemicals are supposed to work in the process, but have little-to-no understanding about responding to emergencies. Their emergency response maturity can range from employees with little more than 9-1-1 memorized, to internal hazmat teams with extensive training, practice and equipment.7

Hazmat Response Maturity

Maturity implies a state of full growth or development. This is a simple concept when applied to individuals: An adult is more emotionally mature than an adolescent, and an adolescent is more mature than a child. Organizations can also be mature.

The Software Engineering Institute at Carnegie Mellon University pioneered the concept of maturity models for evaluation and management of complex defense system projects. Organizations with high levels of maturity demonstrate awareness of what is required of them, measure and control their performance, and act to limit exposure to risk. Organizations with lower levels of maturity have little or no awareness of their requirements, and don’t monitor their performance. They’re reactive to threats, out-of-control conditions and emergencies.8

Maturity models have spread far from their roots in software engineering and complex systems development. Professionals in a number of industries have written elaborate templates and models for evaluating, managing, and improving the maturity of their processes and organizations, from project management to safety management.8,9

Although there are no specific maturity models for industrial emergency response, its maturity can be evaluated. In this industry, maturity can range from high-performing hazmat teams and fire brigades in the chemical processing industries to unskilled employees in small shops entirely dependent on calling 9-1-1. Rather than attempting to use the models of other professions, which require time-consuming |audits, EMS providers have to rapidly judge maturity in real time, often with limited information. However, both mature and immature organizations will present first impressions and provide a significant amount of information to the aware EMS provider. (See Table 1, p. 58.)

EMS hazmat team

Driving Improvement

Rapid assessment for evaluating scene safety is critical and must be performed upon arrival. EMS providers can also proactively drive improvement at industrial locations in their response areas with the following:

Identification and outreach. Locations with hazardous materials may be well-known in small communities. In larger communities, EMS providers may have to reach out to local and regional emergency planning committees and industry associations, or look at survey reports that locations with chemical inventories above regulated thresholds must submit to state or federal environmental agencies.

Evaluation and recommendation. Comprehensive audits can be time-consuming, but even walk-throughs and discussions with industry representatives can provide much information. Is emergency decontamination equipment present and functioning? What information do employees have available? How frequently do they train, and how realistic and hands-on is their training? Tell representatives what you expect from them when you arrive at a hazmat emergency.

Enforcement and referral. Some organizations may not listen to recommendations. Local authorities may have to formally communicate code requirements. State or federal safety and environmental agencies also enforce regulations about hazardous materials use, storage and emergency preparedness, and may need to be notified of potential deficiencies.

Partnership. This is the goal and another sign of a mature organization, from joint training exercise, to timely exchange of information such as reporting a major change in process chemistry. Mature organizations treat EMS as a valuable resource, worthy of consideration and communication before an emergency call.

EMS hazmat team
Mature organizations have organized, trained and
equipped their employees for a safe and effective
emergency response when prevention has failed.

Conclusion

Mature organizations have identified their requirements and established measures to prevent hazmat emergencies in their workplaces. When prevention has failed, they have organized, trained and equipped their employees for a safe and effective emergency response. Immature organizations, on the other hand, remain unaware of what’s required of them, or work daily in denial that such emergencies are possible at their locations.

Both organizations, knowingly or not, will display signs about their maturity and capabilities to EMS providers. This information will provide vital clues about the initial response by its employees, scene control and the management of hazards at the scene. Higher levels of maturity will drive higher levels of trust between EMS providers and employees. Lower levels of maturity should raise red flags, leading aware EMS providers to increased levels of vigilance, inquiry and ongoing assessment for their own safety before scene entry and before engaging with the hazmat victim. jems

Disclaimer: The opinions in this article are those of the authors and don’t represent official positions of Oregon Office of State Fire Marshal, Yamhill County, Oregon OSHA, or any affiliated agency.

References

  1. National Fire Protection Association: NFPA 472: Standard for competence of responders to hazardous materials/weapons of mass destruction. NFPA Publications: Batterymarch Park, Mass., 2008.
  2. National Fire Protection Association: NFPA 473: Competencies for emergency medical services personnel responding to hazardous materials/weapons of mass destruction incidents. NFPA Publications: Batterymarch Park, Mass., 2013.
  3. Johnson KW, Schnepp R. Hazmat update: Understanding the improved NFPA 473 standard for EMS hazmat professionals. JEMS. 2014;39(3):42–45.
  4. Occupational Safety and Health Administration. (2009.) Best practices for protecting EMS responders during treatment and transport of victims of hazardous substances releases. Retrieved Dec. 1, 2014, from www.osha.gov/Publications/OSHA3370-protecting-EMS-respondersSM.pdf.
  5. Occupational Safety and Health Administration. (2005.) Best practices for hospital-based first receivers of victims from mass casualty incidents involving the release of hazardous materials. Retrieved Dec. 12, 2014, from www.osha.gov/Publications/osha3249.pdf.
  6. Trebisacci D, editor: Hazardous materials/weapons of mass destruction response handbook. NFPA Publications: Quincy, Mass., 2008.
  7. Gunderson S, Helikson C, Heffner M. Hazmat emergencies: Decontamination and victim chain of survival. Professional Safety. 2014;59(3):40–46.
  8. Bello Mendez Y. (2004.) Project management for software process improvement. Project Management Institute. Retrieved Dec. 1, 2014, from www.pmi.org/learning/library/project-management-software-process-improvement-8418.
  9. Rockwell Automation. (2017.) Rockwell Automation safety maturity index. Retrieved Dec. 1, 2014, from www.rockwellautomation.com/rockwellautomation/products-technologies/safety-technology/safety-maturity.page.